A 250-unit portfolio takes about 220 hours a month to run properly. Chasing the property manager for a packet that is nine days late. Retyping figures off a PDF into a model. Finding out in March that the roofer's certificate of insurance expired in November. Almost none of it takes judgment, and most owners either pay somebody to do it or quietly skip it.
I went through the job and wrote down every recurring task I could think of. There were 82. Then I rated each one for how much of it software can genuinely take over today, and how many hours it costs in a normal month.
Open the map and filter it by category or rating. Every task shows why it got the rating it did and how you would build the automation.
High means software does essentially all of it once set up. The input is structured, the rules can be written down, and a mistake is cheap and visible. You review the output instead of producing it. Forty-five tasks and a hundred hours a month land here.
Medium means the software does the work and you still make the call. The input is messy, the judgment is contextual, or the consequences of being wrong are too expensive to leave unreviewed. You usually get back two thirds of the hours and none of the decision.
Low means it needs you in a room, on a phone, or holding a position. Walking the property, running the manager call, negotiating with a resident who is behind, raising capital. Ten tasks, thirty-nine hours, and they are the part of the job worth doing.
Each guide covers one automation from end to end: which export to turn on, how to get it out of your software on a schedule, the logic, the thresholds I use and why, and the three ways it breaks after a month. No part of it is held back for a paid version.
If you follow one and it works, you will know whether this is worth doing before you spend anything. That is the point. See what is up so far.
There is also a rent leak calculator that splits the gap between what your rent roll says you could collect and what actually reaches the bank. It takes two minutes and runs on figures you already have.
One email when a new guide goes up. Nothing else.
No sequence, no upsell drip. Unsubscribe link on every send.
Three ways to work together. The prices are here because you should be able to decide whether this is in range before you talk to anybody.
Ten business days. I go through your actual software, your actual reports and your actual month, rate your specific tasks, and hand back a build order with the arithmetic on what each one saves you. If you decide to build it yourself from that, the audit has done its job. Credited in full against a build.
I build the automations, connect them to whatever you are running, test them against your last three months of data, and hand you documentation you could give to somebody else. Scope and price come out of the audit, so you know both before you commit.
Export formats change and parsers break, usually quietly. This keeps them working, retunes the thresholds as the portfolio changes, and adds automations as you want them. Month to month.
Email [email protected] to start with an audit, or to ask whether a specific task on the map is worth doing.